A calmer four-time-zone week
A sample booking reset: recurring calls moved into two clear windows, travel buffers added, and a one-page time-zone cheat sheet for the founder.
Calendar care · time zones · prep
Your month, already handled.
I am Sharmaine Kaye, a calendar and executive virtual assistant in Calbayog City. I keep the meetings honest, the reminders early, and the time zones straight - so your week holds together before it starts.
March 2027
Sample month · fictional schedule
Inbox
Prep
Travel
Report
| Mon | Tue | Wed | Thu | Fri | Sat | Sun |
|---|---|---|---|---|---|---|
| 01Inbox sweep | 02Meeting prep | 03Weekly report | 04 | 05Travel folder | 06 | 07 |
| 08Inbox sweep | 09Board prep | 10Weekly report | 11Call brief | 12Inbox sweep | 13 | 14 |
| 15Inbox sweep | 16Meeting prep | 17Weekly report | 18Trip brief | 19Book transfers | 20 | 21 |
| 22Inbox sweep | 23Client call | 24Weekly report | 25Follow-ups | 26Next-week plan | 27 | 28 |
| 29Inbox sweep | 30Meeting prep | 31Month wrap |
- Week 1Inbox window · meeting prep · weekly reportDaily pickups, a call brief, and the Friday summary.
- Week 2Board prep · call brief · inbox windowPapers gathered, agenda checked, follow-ups logged.
- Week 3Trip brief · transfers · weekly reportTravel folder, bookings, and a one-page itinerary.
- Week 4Client call · follow-ups · next-week planNotes filed, owners confirmed, calendar previewed.
- Week 5Inbox window · meeting prep · month wrapMonth-end tidy and a clean handover into April.
Sample planner · replace dates and tasksAll times local · UTC+8
A sample month for a fictional person. Nothing here is a real client commitment.
The weekly rhythm
What stays on the calendar.
These are the recurring blocks that keep a week from turning into a pile of surprises.
Daily
Inbox windowsTwo quiet sweeps, morning and afternoon, with a reply or a named next step.
Daily
Calendar checkConfirmations, buffers, and a quick look for clashes before the day starts.
Before calls
Meeting prepAgenda, attendee list, links, and the three facts you actually need.
Ongoing
Time-zone coverBookings checked against UTC+8 and your client's local time, every time.
Per trip
Travel foldersItinerary, confirmations, and a receipt naming rule in one place.
Friday
Weekly reportWhat moved, what is waiting, and the three priorities for next week.
Sample rhythm for a fictional person - adjust the blocks to your real working hours.
Month notes
Three sample projects.
Sample work · fictional examples
ScopeAudit · rebuild · handover note
A two-city trip folder
A sample travel pack: flights, transfers, hotel confirmations, a receipt rule, and a single itinerary that works on a phone.
A week that starts on Friday
A sample weekly preview: next week's meetings checked, prep notes attached, and the three decisions that need the founder's attention.
Sample project descriptions for a fictional person - swap in your own real work.
Photo slot · replace the monogram with your own square portrait
The planner
A week should not feel like a surprise.
I started as a clinic receptionist, where the calendar was the whole day: bookings, reminders, cancellations, and the occasional emergency reshuffle. That taught me to protect the gaps, confirm the details, and write down what changed.
Now I help founders and small teams keep a humane calendar. That means fewer back-to-backs, better prep, and a weekly plan you can actually read on a Monday.
- Based inCalbayog City, Samar · UTC+8
- Best atScheduling, prep, time zones
- StyleEarly confirmations, clear notes
- ToolsGoogle Calendar, Calendly, Notion
Check your week
What does next month look like?
Send me your busiest week or a screenshot of the calendar. I will reply with the clashes, the gaps, and a simple plan for keeping both.
[email protected]Reply time: one working day, UTC+8.
Best fit: founders, small teams, clinic admin.
First step: a calendar review, no obligation.