Inbox & executive replies
Labels, filters, drafted replies, and a follow-up list. Your inbox ends the day at zero, or close enough.
Tools Gmail · Outlook · SlackPrivate cabinet · executive support
Every task on its own key.
I am Aiza Mae, an executive virtual assistant in Kidapawan City. Inbox, travel, expenses, research, and the calendar - each kept on a labelled key and handed back when you need it.
The key ring
Six keys. Take only the ones you need.
Each key is a real service, with the tools I use and the scope I keep. Mix them into a part-time retainer or hand over one project.
Calendar & meeting prep
Meetings booked across time zones, agendas attached, reminders set, and no double bookings.
Tools Google Calendar · CalendlyTravel & expense folders
Itineraries, bookings, receipt naming, and one trip brief that holds every confirmation in one place.
Tools Notion · Sheets · DriveResearch & shortlists
A question, a source list, and a one-page summary. Good for supplier checks, venues, and quiet fact-finding.
Tools Sheets · Docs · browser notesDocuments & reports
Templates, tidy folders, and a monthly update built from the numbers you already keep.
Tools Docs · Slides · SheetsData entry & clean-up
Contact lists, inventory counts, and duplicate checks - entered once, checked twice, easy to hand on.
Tools Sheets · Excel · AirtableChecked out
Three sample projects, three keys.
Sample work · fictional examples
Trip folder for a two-city week
A sample travel kit: one itinerary, a booking-confirmation index, a receipt-naming rule, and a short trip brief the founder could read on the plane.
An inbox reset for a small studio
A sample inbox system: six labels, three reply templates, a daily triage checklist, and a rule for what gets escalated the same day.
Venue shortlist for a team offsite
A sample research pack: nine venues compared on capacity, travel time, and deposit terms, with a source link beside every row.
These are sample project descriptions for a fictional person. Replace them with your own real scope, tools, and handover.
Photo slot · replace the monogram with your own square portrait
The cabinet owner
Calm hands for the admin that never quite ends.
I started in customer support, where I learned that a clear reply and a written trail solve most problems. I moved into executive support because I like the quiet work behind a well-run week: the calendar that holds, the inbox that empties, the trip that goes to plan.
I work best with small teams and solo founders who need someone to own the details, not just tick a list. You get a short daily note, a weekly summary, and a folder anyone can step into.
- Based inKidapawan City, PH · UTC+8
- Best fitFounders, small studios, busy teams
- Working styleWritten handovers, clear priorities
- ToolsGoogle Workspace, Notion, Slack, Canva
Hand over a key
What is taking up your week?
Send the task, the deadline, and the mess. I will reply with a plain plan, a scope, and the first step. No long discovery call needed.
[email protected]The small print
Availability: part-time retainers and one-off projects.
Reply time: within one working day, UTC+8.
Handover: every task ends with a note, a link, and a named owner.